TILLINGTON PARISH COUNCIL

TILLINGTON PARISH COUNCIL

MINUTES OF THE ANNUAL MEETING OF THE PARISH COUNCIL HELD ON MONDAY 11TH MAY 2009

 IN THE VILLAGE HALL, TILLINGTON AT 8.30 PM

PRESENT:                   Mr H Rolfe (Chairman) Mrs S Greenwell,

                                    Mrs C Purnell, Mr C Drake, Mr B Graves,

                                    Mr R Shapland, and Mr A Johnstone.

CLERK:                       Mrs J Huggett.                  

The Clerk took the chair for the election of the Chairman.

1.         Apologies were received from Mr I Brooks and Mr R Sneller.

2.         ELECTION OF CHAIRMAN

            Mr Shapland said he would like to propose Mr Rolfe as Chairman and his nomination was seconded by Mrs Greenwell. There being no other nominations, and as Mr Rolfe was willing to stand again, on a vote he was unanimously elected.

Mr Rolfe took the chair thanking Councillors for electing him and said he was looking forward to working with them for another year.

3.         ELECTION OF VICE-CHAIRMAN

            In his absence Mr Brooks was proposed by the Chairman and seconded by Mrs Greenwell.  There were no other nominations and it was agreed that the Clerk should ask Mr Brooks.  On a vote, subject to his agreement, Mr Brooks was unanimously elected.         

            (Clerk’s Note: The Chairman has spoken to Mr Brooks and he is willing to continue as Vice-Chairman,)

4.         COMMITTEES AND REPRESENTATIVES

            Finance 

            Mr B Graves, Mrs S Greenwell and Mr A Johnstone.   The Chairman ex-officio

            Planning

            Mr I Brooks, Mrs C Purnell and Mr R Sneller.   The Chairman ex-officio

            Environment

            Mr C Drake and Mr R Shapland.    The Chairman ex-officio

            North-East Parishes Forum

            The Chairman and Clerk

            County Local Committee

            The Chairman and Clerk

5.         MINUTES OF THE PREVIOUS MEETING

            The minutes of the meeting held on Monday 30th March, having been circulated, it was  proposed by Mr Shapland, seconded by Mrs Greenwell, that they be passed and signed.

6.         MATTERS ARISING

            There were no matters arising.

7.          FINANCE

            (a)    End of Year Accounts March 2009: Mrs Greenwell said copies of the end of year accounts had been circulated to all Councillors.  She referred to the minutes of the Finance committee meeting and said she thought they were self explanatory but if anyone had any questions she was sure the Clerk could answer them.  There being no questions the minutes and accounts were duly approved, as was the work carried out by the Internal Auditor. This was proposed by Mr Johnstone, seconded by Mrs Purnell and unanimously agreed

            (b)   Current Financial Situation:  As it is so early in the new financial year very few transactions had taken place and the Clerk said she hadn't prepared a financial statement.   Balances at the end of April could be seen in the Finance minutes.

8.         PLANNING

            In the absence of Mr Brooks the Chairman said it has been very quiet on the planning front and the only thing he had to mention is that Testers, which had a ‘Sale Agreed' sign outside, is still not occupied and the house is rapidly deteriorating.

9.         ENVIRONMENT AND MAINTENANCE

            Recreation Ground Trust:  The Chairman said a meeting of the Recreation Ground Trustees is being held shortly when Officers will be elected and signatories to the bank accounts are agreed.  When he has produced accounts for the Trust this will all need to be ratified by the Parish Council Finance committee.

            Llellandi Hedge:  The chairman said this has been pruned, it looks really good and is a great improvement.  It is not intended that it is left so long in future and Mr Shapland will be talking with Mr Collier to find out how often it should be cut back and the cost.

            Keys to the Pavilion:  Mr Shapland said he has ordered a new Chubb lock with 12 sets of keys.  Once they have arrived he will install the new lock and the Clerk will give a key to those who require them and make a list of key holders.  Being a Chubb key if a duplicate is made it will be obvious.

            New Shed:  Mr Drake said he has reinforced the door of the new shed with some good angle iron and now considered it to be very secure.  The Chairman thanked him very much.

            Tree on Recreation Ground:  The Clerk said it had been reported to her that the young tree on the Recreation Ground near the road had broken away from its stake and was being blown around in the wind.  She had rung Mr Drake who had kindly come and tied it up and she thanked him for doing this.

            Roof tile on the pavilion:  Mrs Purnell said a roof tile had come off the pavilion.  Mr Shapland to look at it.

            Wooden bus shelter on the A272:  Mr Shapland said Mr Goldsmith had decided not to take the bus shelter to France so he will now go ahead and demolish it.

10.       GENERAL CORRESPONDENCE

            The Clerk said she had nothing to mention.

11.       MATTERS RAISED BY MEMBERS

            Councillors did not have any matters to raise.

There being no further business the meeting closed at 9.20 pm.